Search Catalog
Cancel
Frequently Asked Questions
This document has been produced to address some of the questions clients have prior to renting from us. If you have a question that is not covered, please email [email protected] or contact your customer service consultant directly.
GENERAL QUESTIONS
Our minimum term is for 1 month, the longest is for 36 months. After your minimum term you can continue to rent the furniture for as long as you wish and this will be on a rolling monthly contract.
- We have a minimum spend over the initial term of the lease of £750+VAT.
- Unless agreed to the contrary in writing, your initial up-front payment due before installation will be for 1 month’s rental and 1 month’s refundable security deposit, plus a one-off delivery and collection charge, and any installation fee, subject to credit checks. Delivery, installation and collection charges vary, depending on location.
- Following delivery, you will be invoiced monthly in advance for the rental of the furniture.
- We apply a damage waiver charge to each month’s rental to cover loss in the event of fire, theft or flood. You can provide a copy of your insurance certificate naming us as the owner of the furniture and we will waive this charge.
- No, under the hire agreement you will not own the furniture, nor is there an automatic right to purchase the furniture. However, should at the end of the rental you be interested in purchasing some items, please contact us to discuss further.
- On the signed lease agreement, the total amount payable over the life of the minimum term is clearly shown in the lease disclosure/explanation of payments section. It is calculated as the number of months in the minimum term multiplied by the monthly rental & Damage Waiver (if applicable) plus any delivery, collection, installation charges and VAT. This calculation will change if there are any changes to the lease i.e. additional furniture is delivered.
- There will be no rental charges made, but if you cancel your order within 48 hours of the delivery, we reserve the right to charge an administration fee, depending on the circumstances calculated at 25% of the quoted delivery & collection fee. If you cancel your order in excess of 48 hours prior to delivery, there will be no charges made.
- If you cancel your order after the delivery truck has left our warehouse, you will be charged 50% of the quoted delivery and collection charge.
- Your rental charges will not begin until you take delivery of the furniture, but if you postpone your delivery after the truck has left the warehouse on the day of delivery, you will be charged 50% of the quoted delivery and collection charge.
- Our standard delivery and collection charges range from £300-£1400 depending on the location the property in the UK. Within 100 miles of our KT9 postcode is £300. This fee includes the full delivery and collection of all rental items including the set-up of any items that need assembly and the removal of any packaging. Prices quoted exclude VAT.
- If you need us to revisit your property to collect items or swap out items (that are free of defect), there is a charge made. This charge is called a ‘revisit charge’ and ranges from £75-£350 depending on location. Prices quoted exclude VAT.
- If a parking suspension is needed to enable us to deliver or collect – we will need the required notice to book this.
- If you need a delivery or collection on a Saturday (i.e. outside of our standard working days), we will charge a supplementary £150+VAT for each visit.
- If you request a delivery or collection outside our standard operating hours or with very short notice and we cannot provide this service within our fleet, we reserve the right to pass on any additional charges incurred from the 3rd party delivery company.
- If any delivery or collection is booked through us using a 3rd party delivery company because of the day of service required or the notice given and this is subsequently cancelled or postponed, we reserve the right to pass on any additional charges incurred from the 3rd party delivery company.
- If you need a designer to attend your property to advise on furniture selection or measure rooms if floor plans are not available or accurate, a charge of £200 will be made. Prices quoted exclude VAT.
- If you entered into the contract over the phone or online and you are not a corporate body or a partnership of 4 or more partners, you have 14 calendar days to cancel the contract under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 . The cooling-off period starts the day after the rental furniture is delivered.
- The delivery and collection charge will not be refunded if the furniture has been delivered. All other pre-payments will be refunded except in the case of damage caused to furniture delivered, where every effort will be made to charge reasonable refurbishment costs to enable us to return all items to stock as rentable product.
- Please refer to section 12 of the Hire Agreement for specific information relating to your specific lease.
- If you are a corporate body or a partnership of 4 or more partners (meaning you are not entitled to the 14-day cooling off period as part of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013) you can break your contract at any time and the break clause charge will be applicable. The calculation is as shown below.
- After the cooling off period has expired, or if this is an unregulated agreement, and you have a hire agreement for a minimum period of 6 months or less you will still pay for the total cost of the agreement. If your hire agreement is for a minimum period over 6 months, you will pay the total costs due for the first 6 months and then will pay a break clause charge (early termination fee) for the remaining term (50% of the remaining fees).
- You would schedule the collection with the Customer Service team and there will be a revisit charge made for the collection.
- Once the items are back with us, we will apply a rental credit for any days we have billed in advance. A break clause charge will be applied for the returned items up to the minimum term. This is calculated as follows: if you have a hire agreement for a minimum period of 6 months or less you will still pay for the total cost of the returned items as a break clause charge. If your hire agreement is for a minimum period over 6 months, you will pay a break clause charge equal to the total costs due for the returned rental items for the first 6 months and then 50% of the remaining fees for these items.
- The monthly rental charge will reduce by the value of the items returned.
- We will treat any complaint you have seriously, work hard to understand the issue and resolve it to your satisfaction. However, if you have been unable to resolve an issue and want the company to investigate your complaint fully in accordance with its procedures, you can find full details of our process here www.roomservicebycort. com/ about-us/complaints-procedure
DELIVERY QUESTIONS
- Once credit checking is completed, the initial payment is made, and the lease is Docusigned, we can book your delivery. We usually need 5-7 working days to arrange your delivery unless a parking suspension is required.
- If a parking suspension is needed, we are guided by the council. Councils can take up to 10 days to arrange a parking suspension.
- We await your instructions to remove the furniture. If we do not receive instructions, the rental will continue until you request the removal. We may need approx. 1 week to facilitate a removal on your given day. If you can be flexible on the day required, we may be able to arrange an earlier visit. Again, please remember if a parking suspension was needed for the installation, one will be required for the removal.
- We will contact you at least one day before delivery/removal and confirm the 2-hour window for our arrival. We typically plan installs for the morning and removals for the afternoon.
FURNITURE QUESTIONS
- Despite good stock control management, we do occasionally run out of some items. In these circumstances, at the time of picking for your delivery, we will choose an item on your behalf that is of equal or greater value – with no additional charge to you.
- - If this affects upholstery, we will ensure you get the same number of seats.
- – If this affects a range of furniture e.g. bedroom range, lounge range, dining range, we will ensure we change all the items in the affected room to be from the same range and provide a consistent feel for the furniture.
- – If you are not happy with the substituted items, and let us know within 48 hours of receipt, we will replace these affected items without a revisit charge. If there is nothing suitable that you would prefer, we will collect the unwanted items and reduce the ongoing rental charges accordingly.
- We understand that your rental furniture may show signs of wear by the end of the rental period. We do not charge if there is evidence of reasonable wear and tear. But we do understand that accidents happen, and we have an in-house team who will make any necessary repairs where this is possible. This is a chargeable service, but it avoids a replacement charge. Where refurbishment is not possible or despite our best efforts we cannot restore the item to a rentable condition, a replacement charge will be made equivalent to the purchase cost to us.
- Yes, you can. However, we will need to know quickly that this is your preference, as it will be disposed of within 72 hours of the decision from the refurbishment team that it is beyond reasonable repair. There will be a delivery charge to return any items back to you which depends on your location.
- The furniture will be delivered to you in ‘showroom condition’. Should this not be the case, please do let us know within 2 days of receipt and we will replace it. If you would like to keep it as is, but just want to let us know – we will note your comments in your lease, so there are no issues when the furniture is collected at the end of the rental.
- Hanging up to 5 of our rental prints is included in your delivery charge. If you need more, we can give you a cost for whatever you need. We will not make good at the end of the rental and we will assume that you have the landlord’s permission to hang items if we are asked to do so. Your landlord may hold you responsible for making good any property damage at the end of the rental, which may incur charges to you.
- You receive free furniture straps for any bedroom chests and wardrobes at the time of your delivery.
- If you want more furniture straps, please just let us know either by phone/email or via your consultant and we will mail out additional furniture securing straps free of charge. We will make a note of the lease for the return of the rental items should there be any damage related to the securing of items to not make any charges.
- If you don’t use our straps, please do let us know you have secured your furniture and we will make a note on your lease and no charges will be made in respect of any related damage to furniture on return. Your landlord may hold you responsible for making good any property damage at the end of the rental, which may incur charges to you.
BILLING QUESTIONS
- For company accounts we perform checks at both Companies House and Experian, a credit reference agency.
- For consumer (individual) accounts, we perform an ID check via Credas as well as a credit check using Experian, a credit reference agency.
- We will only perform a credit check once you have agreed that you wish to proceed with the rental agreement. We will ask for this permission by email when we send the final agreed quotation to you along with a form for you to complete that we will then use for the credit check. Any credit checks undertaken will appear on your credit record.
- You will need to pay for the rental each month. You can do this either by a recurring credit/debit card or direct debit payment, or you can pay as you receive your monthly invoice by bank transfer or credit card. Invoices are due on receipt. You will receive written notification from us before your first recurring payment is taken in line with Consumer Credit requirements in relation to Continuous Payment Authorities (CONC 4.6)
- We invoice monthly in advance.
- The first invoice will show the charge from the date of delivery to the end of the first month as well as a charge for the following month. For example, if your furniture is delivered on the 19th July, you will be charged for the period 19th July – 31st July and the 1st Aug – 31st Aug on your first invoice.
- Thereafter you will receive an invoice just after the 1st of the month (by email) for the following month. For example, on or around the 1st Sept you will receive an invoice for the period 1st Sept – 30th Sept.
- Any changes to the lease (furniture returned or added) is reflected in the next month’s invoice.
- As we invoice and you pay a month in advance, at the end of the rental there will be a credit applied for the unused days in the final month and this will then be refunded to you by card or bank transfer depending on your method of payment.
- As we invoice monthly in advance, you are likely to receive a credit note as your final accounting document as this will have any rental credit for days you have not used following the removal of the furniture as well as your deposit return.
- You will receive the credit note at the beginning of the next month after your furniture has been removed. For example, if you return the furniture on the 25th June, you will receive your final invoice/credit note at the beginning of July. If your account is in credit we will refund the funds to you prior to the production of the final invoice/credit note.
- Deposits are credited back to the account once all the furniture has been received and the lease is closed. Any outstanding charges on the account (including outstanding rental fees, missing item fees and damaged item fees) will be deducted from the deposit and then any remaining credit balance on the account will then be refunded back to your bank account or card depending on your method of payment.
- Please send an email to [email protected] with your lease number and the details of the query, and a member of the finance team will investigate and get back to you.
- Please send by email to [email protected]
- You will find the full rental agreement at the end of every quote and lease document you receive including where inventory or rental term changes are made. In the meantime, please find a link to our hire agreement here: https://www.roomservicebycort.com/rental-agreement.
- For your convenience, we have expanded on the ‘important points’ in the hire agreement within the lease and quote documents. Please take the time to read these, so you understand the key points of the furniture rental agreement.